Yellow Umbrella Events
Finding a Venue and Booking a Room Block

 

Selecting an All-Inclusive Resort
&
Securing a Room Block

 

Resort Selection Service for

All-Inclusive Resorts In Mexico 

Yellow Umbrella Events - Destination Wedding ExpertDid you know that 1 in 4 couples have a destination wedding? And 71% of those destination wedding couples used a destination travel planner – so you’re in good company!

There are a ton of reasons that couples choose a destination wedding – they want to have an adventure, the location has a special meaning to the couple, it typically costs less than a traditional at home location, or they simply want to reduce their guest count. Whatever your reason, we’d love to be your choice when you’re choosing your resort and setting up your room block.

 

Now you have questions, I’m sure! Let’s have a little Q&A –

 

Q.) Is our “Resort Selection and Room Block Planning” service the right choice for us?

A.) If you want to choose an all-inclusive resort location (like an all-inclusive beach resort in Playa del Carmen, for example) for your wedding and need help narrowing down the myriad of options and room block choices available to you, then the answer is yes. 

 

Q.) What is included in the Resort Selection and Room Block Planning service?

A.) This service includes:

  • A destination wedding travel planner to help you determine the perfect venue for your wedding. We may initially discuss many resorts with you but will narrow down the options and full wedding details of up to 3 resorts that fit your wants and needs.
  • A dedicated travel professional that will work one on one with you and your guests to help them through the entire booking and travel process. No 1-800 numbers or call centers – you will receive a direct number to your dedicated travel pro.
  • A one page website with all your travel details, for all your guests to access at any time. Example of the one-page site – yellowumbrellaevents.com/one-page-website/
  • Our complimentary wedding planning tools, that includes a customized destination wedding planning checklist and the ability to create and track timelines, guest lists, budgets, décor details, and more, all in one place. You can even invite collaborators to share details (and tasks) with you.

 

We think we might want a destination wedding but don’t know where to start. What do we do?

A.) Start by giving us a call at 512-902-2743. We’ll take some time to learn about you and what you want for your wedding. We’ll ask you all kinds of questions – preferred dates, number of anticipated guests, what types of locations you’re interested in, ceremony and reception details, and a lot more. We want to know as much about your wedding wants and desires as we can, so we can recommend the perfect resort for you!

 

Love Mexico Specialist

Yellow Umbrella Events is a Love, Mexico Travel Specialist

Q.) Will you be at the resort to handle all of our details on site during our wedding?

A.) That’s completely up to you!

Most of the all-inclusive resort properties have an onsite “wedding coordinator” that they provide to you to help you make basic wedding choices. Think of this person as your on site wedding order taker, since they primarily help you add the items on to your wedding package that you’d like.  Once we help you choose your resort and set up the room block and travel details for you and your guests, the property will typically assign a coordinator to you that will work with you specifically on your wedding details. From that point forward our team will stay with you through the wedding day, managing all room and transportation details only. 

Once we’ve booked your wedding resort and you feel comfortable handling the rest of your wedding planning on your own, that’s great! However, some of our couples want more personalized service once on site for their event. For those couples, we recommend adding our Private Concierge Service. This service includes having our staff on site as the main contact for all your guests. We will greet each guest upon arrival, assist with their check in process, get them settled into their room, and be their main contact throughout the event weekend. We will assist your guests with a number of tasks – deliver welcome bags/baskets, set up dinner reservations and excursions, pick up off site orders, arrange deliveries, and more.

 

Q.) Does working with a travel planner make our guest rooms cost more?

A.) No, it doesn’t cost any more to work with us as your destination wedding travel planner at an all-inclusive resort location. In fact, you’ll save a lot of time and frustration when you work with us. And possibly even get some extra event perks, depending on the resort!

Resorts kind of love us travel planners because they know that when we call, we’re for real. We’re not kicking tires. We’re not goofing around. We’re calling because we have actual clients that might actually stay in their resort, bring a bunch of their friends, host their wedding at their location, use local vendors, and more. Most couples and travelers don’t realize that a commission is already built into the price you pay when you book a room at an all-inclusive resort anyway. So, no matter how you book, the price is pretty much the same, but if you work with us to book your wedding and room block you’ll have the advantage of the same price, but with the perk of having an awards winning travel planning team to help in your initial planning stages!

What happens if you don’t use a travel planner to book your destination wedding? You end up doing all of the work yourself, you don’t have your own personal advocate, you pray hard that it all works out, the resort pockets that fee as extra profit, and you pay the same amount you would have anyway – without all of the benefits you would have gotten if you had worked with us. Sad for you and sad for us. 🙁

 

Q.) What’s the process for working with Yellow Umbrella Events to decide on a resort and set up our guest room block?

Here’s how that works –

1.) You call or email us and we get started on all your details. This is the start of the discovery process.

2.) Once we have all of your details we’ll contact some of the resort location options for date availability and come back to you with logical resort options, wedding details and pricing, room block pricing information, and more.

3.) Now you’ll choose your favorite resort and make a deposit to book your wedding venue.

4.) The next thing you’ll do is make a deposit on your room block.

5.) Once booked, the resort becomes your main contact for wedding-related details and they will assign you an onsite wedding coordinator (or we can recommend a local full service wedding planner to you).

6.) We’ll set up a one page web site to share with your guests that lists all the details about your wedding resort.

We will continue to be your main contact for all room bookings and will be with you until after the wedding is complete. We will also contact each of your guests to help them book their room and transportation details, so you don’t have to be the main contact for this. That makes a lot less work for you!

The resort’s on-site wedding coordinator will contact you as your wedding date gets closer and will work with you to help you choose all the fun stuff – the flowers, the DJ, your photographer, the menu, and more.

 

Ready to get started? Contact us now at #512-902-2743, through our contact form, or by emailing us directly at [email protected]

Hotel Xcaret Wedding 

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“Since our wedding, we have heard numerous times for multiple people that it not only was so incredibly beautiful but that it was the most flawlessly executed, well-run reception they have ever seen. That is hands down, all thanks to Cheryl and her team at Yellow Umbrella. She is so talented, knowledgeable and efficient she makes it look easy! Even when there is a curveball, and there will always be something that doesn’t go according to plan, she and her team have the experience to handle whatever is thrown their way. Our wedding was more amazing than I could have ever imagined and I have Cheryl and her team to thank for that!” – Lindsay M