Yellow Umbrella Events - Mexico Destination Wedding Planners
Rachel & Marshall
April 12th, 2024
WELCOME, FAMILY & FRIENDS!
We are so excited to be able to share our upcoming Wedding with you at Secrets Akumal Riviera Maya in gorgeous Cancun, Mexico. Your presence at our wedding means the world to us.
Cheryl & Shea Bailey of Yellow Umbrella Events, a destination wedding event company, have been amazing in helping us with all the booking details. They have worked to secure a group rate with the resort and will be helping all of our guests book their travel accommodations for our wedding on Friday, April 12th, 2024.
Should you have any questions related to traveling, please contact Monica. She is your dedicated reservation specialist for this trip. You can reach her by email at monica@yellowumbrellaevents.com or call
512-955-1320.
**Please scroll through the page or click the links below to take you to that particular section. However, we recommend going back and reviewing all sections!**
“Table of Contents” Click on a line below to skip to section.
- Accommodations
- Trip Deposit & Payment Schedule
- In-Room Amenities
- Additional Nights Stay, Adding Nights/Guests Upon Arrival
- What’s Included/Excluded in the Room Pricing
- Room Categories in Room block, Reservation Dates
- Booking Information & Room Pricing
- Cancellation Policy
- Travel Protection
- Ground Transportation
- Americans with Disabilities Act
- Room Reservation FAQ’s
- Resort Amenities
- Dining & Bars
- Resort Info
Accommodations
Escape into luxury at Secrets Akumal. Ideally located in the heart of the Riviera Maya along the famed white-sand Akumal beach, this all-inclusive resort fuses elegant and original design with elements of nature. With a Mayan name meaning “place of the turtle,” this AAA Five Diamond resort is renowned for its beautiful beach, calm Caribbean waters and green sea turtle population – making it an oasis for snorkeling, kayaking, and other resort activities. Secrets Akumal offers an adults-only romantic, picturesque hideaway with winding walkways, secluded pools and world-class spa, all complete with our signature Unlimited-Luxury® experience.
Trip Deposit & Payment Schedule
- A payment equal to 50% of your room total is all you need to reserve your room.
- Monday, October 16th, 2023 is the deadline to get an available room in the room block. Any reservations requested after that date have to be requested with the resort. Room availability and contracted rates are not guaranteed.
- Full payment of your trip is due by Tuesday, January 16th, 2024 (The resort reserves the right to cancel the reservation if payment is not made by this date ).
- Additional payments towards your balance can be made at any time (monthly) by contacting your dedicated reservation specialist before the final payment is due.
- You are responsible for booking your own flights, but we still need your flight info by Monday, February 12th, 2024 to give to the resort so they know what time you will arrive. You can send that to us by filling out the form on this page. You will fly to the Cancun International Airport (CUN).
- You are also responsible for booking your own ground transportation to the resort and back to the airport. See below for information regarding booking your ground transportation.
In-Room Amenities
- 1 King size bed or 2 double beds (subject to availability)
- Private, furnished balcony or terrace
- 24-hour room service
- 24-hour concierge service
- Mini-bar refreshed daily
- Wi-Fi
- Full bathroom with hot tub for two
- Optimal views of the exotic landscape, pools, and ocean
Additional Nights Stay
If you would like to arrive earlier than Wednesday, April 10th, 2024, or stay past Sunday, April 14th, 2024, please let us know when you fill out the room reservation form. If you would like to travel outside of those dates we just need to confirm availability.
Adding Nights/Guests once you arrive at the Resort
As soon as the first person from the group has arrived at the resort we are not allowed to add extra nights or guests to your reservation. You will have to go to the front desk to add them. Also, the resort will not honor the contracted room rates and you will have to pay whatever the current room rate is at that time.
Included in Price
- Room taxes
- All-Inclusive Food & Beverage
- Free Wi-Fi
Excluded in Price
- Airfare. You are responsible for reserving your own flights.
- Ground Transportation. You are responsible for booking your own transportation to and from the airport and resort (See Below)
- Trip Protection (See Below)
Room Category in Room Block
- Junior Suite Swim Out
- Preferred Club Junior Suite Tropical View
- Preferred Club Junior Suite Ocean View
- Preferred Club Junior Suite Swim Out
The room categories listed above were selected by Rachel & Marshall for their contracted room block. There are only a certain number of rooms available and are on a first-come, first-serve basis.
Reservation Dates
- Arrive: Wednesday, April 10th, 2024
- Check-In is at 3:00 pm
- Ceremony: Friday, April 12th, 2024
- Depart: Sunday, April 14th, 2024
- Check-out is at 12:00 pm
There is a 3-night minimum for this room block but you have the option to arrive early or stay later. You can select your dates when you fill out the reservation form.
Booking Information
Junior Suite Swim Out
Maximum capacity: Up to 2 Adults. Prices do not include Travel Insurance.
Bedding Options: 1 King size bed or 2 Double beds (subject to availability at time of check-in).
Room Rates Listed Below are Per Person
| 3 Nights | 4 Nights | 5 Nights | 6 Nights | 7 Nights | |
|---|---|---|---|---|---|
| Single Occupancy | $2,076.00 | $2,768.00 | $3,460.00 | $4,152.00 | $4,844.00 |
| Double Occupancy | $1,038.00 | $1,384.00 | $1,730.00 | $2,076.00 | $2,422.00 |
Preferred Club Junior Suite Tropical View
Maximum capacity: Up to 2 Adults. Prices do not include Travel Insurance.
Bedding Options: 1 King size bed or 2 Double beds (subject to availability at time of check-in).
Room Rates Listed Below are Per Person
| 3 Nights | 4 Nights | 5 Nights | 6 Nights | 7 Nights | |
|---|---|---|---|---|---|
| Single Occupancy | $2,166.00 | $2,888.00 | $3,610.00 | $4,332.00 | $5,054.00 |
| Double Occupancy | $1,083.00 | $1,444.00 | $1,805.00 | $2,166.00 | $2,527.00 |
Preferred Club Junior Suite Ocean View
Maximum capacity: Up to 2 Adults. Prices do not include Travel Insurance.
Bedding Options: 1 King size bed or 2 Double beds (subject to availability at time of check-in).
Room Rates Listed Below are Per Person
| 3 Nights | 4 Nights | 5 Nights | 6 Nights | 7 Nights | |
|---|---|---|---|---|---|
| Single Occupancy | $2,346.00 | $3,128.00 | $3,910.00 | $4,692.00 | $5,474.00 |
| Double Occupancy | $1,176.00 | $1,568.00 | $1,960.00 | $2,352.00 | $2,744.00 |
Preferred Club Junior Suite Swim Out
Maximum capacity: Up to 2 Adults. Prices do not include Travel Insurance.
Bedding Options: 1 King size bed or 2 Double beds (subject to availability at time of check-in).
Room Rates Listed Below are Per Person
| 3 Nights | 4 Nights | 5 Nights | 6 Nights | 7 Nights | |
|---|---|---|---|---|---|
| Single Occupancy | $3,348.00 | $4,464.00 | $5,580.00 | $6,696.00 | $7,812.00 |
| Double Occupancy | $1,674.00 | $2,232.00 | $2,790.00 | $3,348.00 | $3,906.00 |
Preferred Club Suites: What's the difference?
Upgrading to the Preferred Club offers access to exclusive suites, lounge, amenities, and privileges at the resort. See the full list of upgrades included with a Preferred Club Suite below:
- Personalized check-in and check-out
- Daily continental breakfast service
- Afternoon hot and cold hors d'oeuvres
- Exquisite desserts and premium liquors
- Access to Preferred Club lounge & bar, open daily from 7:00 am to 11:00 pm
- Complimentary computer access
- Preferred Club suites in premium locations
- Upgraded mini-bar & bath amenities
- Personal concierge service
- Access to exclusive dining option for daily à la carte breakfast in Seaside Grill restaurant
*Very Important – Please Read*
Cancellation Policy
If you cancel your reservation by October 16th, 2023, you are only responsible for the $100 per person cancellation fee. However, you can reduce the number of nights in your reservation up to this date without a cancellation fee.
If you cancel your reservation between October 17th, 2023, and January 15th, 2024, you will be responsible for 50% of your room total. Also, if you reduce the number of nights in your reservation you will be responsible for 50% of the nights reduced. If you have travel insurance you can file a claim to get a refund based on their terms.
If you cancel your reservation or reduce the number of nights in your reservation on or after January 16th, 2024, you are responsible for 100% of your room total. If you have travel insurance you can file a claim to get a refund based on their terms.
Additionally, the resort will not allow the following modifications/changes to your reservation on or after January 16th, 2024:
- Downgrading a room category
- Decreasing the number of nights in your reservation
- Removing a guest from your reservation (reducing the occupancy level in your room)
This resort will not allow any changes, including name changes, to your reservation after March 27th, 2024.
What can you do with your reservation between January 16th and March 27th, 2024?
- Upgrade your room category, if an upgraded room category is available.
- Add extra nights, if additional nights are available.
- Add an additional guest or make a name change.
The resort will not provide a credit or voucher for future travel if you arrive after your scheduled arrival date, if you check out early, or do not travel on the dates selected for this reservation for any reason.
Yellow Umbrella Events is not an agent of the Hotel and has no control over refund policies and other rules mandated by the Hotel.
To be considered a part of Rachel & Marshall’s Wedding Group, you must book through this group room block and not through any other method (even directly with the hotel). We offer contracted group rates that have been secured through a room block to make this as easy as possible. To participate in all of the wedding-related activities, you must stay at Secrets Akumal Riviera Maya as part of the wedding group.
If you stay at a different hotel/resort other than Secrets Akumal Riviera Maya you will be considered a Non-Guest and will be charged an additional fee per adult to attend the wedding ceremony and related events. You are responsible for telling Rachel & Marshall in advance so they can inform the resort. Upon arrival, you will be directed to the front desk to check in and make the additional payments directly at the resort ($75.00 per person, plus tax & service fees). Your passports will be kept at the front until departure. Non-Guests are required to present an official ID to access the hotel. These guests are welcome to arrive 30 minutes before the first event and can stay up to 30 minutes after the last event ends.
If you do not purchase travel insurance and have to cancel your reservation you may still have to pay for part or the full amount of your reservation.
If you purchased the travel insurance and have to cancel you will be refunded by the travel insurance company according to the travel insurance guidelines, but you are still responsible for the $100 per person cancellation fee.
Once a reservation is booked there is a $100 per person cancellation fee with no regard to the reason for the cancellation. This cancellation fee cannot be reapplied to a later re-booking.
Travel Protection
**If you have any questions about the insurance please give Travel Insured a call at 800-243-3174. We (Yellow Umbrella Events) are not a licensed insurance company and can not legally answer any insurance-related questions.**
FYI, not purchasing travel protection could result in the loss of your travel cost and/or require more money to correct the situation. Without protection, there may be no way to recoup any losses, costs, or expenses incurred and the price of Travel Protection IS NOT included in the price of the room selections and is non-refundable once purchased.
Having travel protection is definitely important and I recommend it for everyone. We personally buy it for our trips. However, the option to purchase travel insurance is solely up to you and you may purchase it through any insurance company you would like.
This website (Travel Insured) offers a very comprehensive policy called the “Worldwide Trip Protector” plan with optional add-ons like CFAR (Cancel For Any Reason), Optional Bed Rest which helps cover onsite quarantine expenses, and other add-on options. Travel Insured is the insurance company we personally use and suggest to others but you are welcome to purchase travel insurance through any entity that you choose.
If you want the CFAR (Cancel for Any Reason) benefit you will have to add it to the policy and you must purchase the insurance no later than 21 days from the day you make your initial payment.
When you click on the link you will need to answer a few questions about your trip and then you’ll be redirected to a page with the policy information and pricing.
The basic “Worldwide Trip Protector” plan, which does not include the CFAR or Optional Bed Rest options, can be purchased at any time, including after 21 days from the time you paid your initial payment but it will not cover the Pre-Existing Condition Exclusion Waiver or the Bankruptcy/Default of an airline, cruise line, tour operator or other travel providers. However, you can still cancel for a covered reason and potentially get up to a 100% refund as long as it’s a covered reason.
I strongly suggest that you call and verify what the policy covers if you have any questions. You can reach an insurance agent at 800-243-3174.
Ground Transportation
Ground transportation to the resort and back to the airport is not included with your room reservation; Yellow Umbrella Events does not coordinate ground transportation to the resort. However, you can add them on your own by clicking on the button below.
Before booking your transportation you must have your flight information first. You will fly into the Cancun International Airport (CUN). This is where the transportation company that you book will pick you up.
Please schedule your ground transportation directly with Project Expedition at least 3-4 weeks before you depart.
Any updates to your flight info or any needed changes to the transfers must be updated directly with Project Expedition at 855-782-3006. Yellow Umbrella Events does not have access to make any changes or updates.
You do not have to book your transportation through Project Expedition. You are welcome to make arrangements with any transportation company you choose. Here are 2 other companies we have used in the past:
Watch this video on how to make your ground transportation reservation with Project Expedition.
Americans with Disabilities Act
Since the hotel is not located in the United States, they’re not required to be in compliance with the U.S. Americans with Disabilities Act of 1990. The Hotel has a limited number of accessible guest rooms that are available on a first-come, first-served basis. We can request an accessible room for you but it’s never guaranteed.
Also, public areas and restaurants at the Hotel are wheelchair accessible, just not wheelchair friendly. If you need to rent a wheelchair, scooter, or oxygen tank you can do so through Playa Mobility. Click here to visit their website.
Although transportation is included, we find that the resort’s accessible shuttle is not always available or reliable. For this reason, we would advise all guests that are mobility challenged to arrange for private accessible round trip transportation for the best experience. Past clients have used Happy Shuttle to book accessible transportation. Click here to visit their website.
Room Reservation FAQ’s
Below you’ll find a link to Rachel & Marshall’s personal wedding website and bridal registry:
- Wedding website: Futureperezwedding.com
Yes. All you need to do is fill out the form on this page. As soon as we receive the information we’ll make the payment and email you the receipt.
Yes, they can pay using a different credit card. However, when you fill out the reservation form it will only allow you to add 1 credit card. If they want to use their own credit card, all you need to do is add a note in the “Additional Information” section at the bottom of the reservation form and tell us who will be using another credit card. You can then submit their credit card info to us by filling out the form on this page.
Yes, you can make additional payments at any time. Just send us an email telling us how much you want to pay and if we should use the credit card I have on file for you. If you want to use a different credit card you can send it to us by filling out the form on this page.
Yes. Just email us with how much you want to pay, what credit card to use, and on what dates you want me to make the payments.
When you fill out the reservation form it does not automatically make your reservation or charge your credit card. The information is sent to us so we can review it first. If we have any questions we will reach out to you for verification. As long as everything looks good we will make the reservation and email you a receipt showing the payment and another email with information about your reservation. FYI, If you fill out the form after business hours (5:00 pm CST) or over the weekend it may be the next day before you receive a confirmation.
Yes, you can always add a person to your room after your reservation has been made as long as it doesn’t go above the room occupancy limit. All you need to do is send your dedicated reservation specialist the following information.
1. Their name as it appears on their passport.
2. Their birthdate.
3. Their email address.
4. Arrival Date
5. Departure Date
If you’re waiting to make a reservation because you’re not sure if someone will be with you in the room, we suggest you go ahead and secure your reservation now and then add them later.
Yes. Just send your dedicated reservation specialist an email with the name of the guest to be removed from the reservaiton along with the following information for the new guest taking their place.
1. Their name as it appears on their passport.
2. Their birthdate.
3. Their email address.
4. Arrival Date
5. Departure Date
Once we have this information we’ll make the adjustment. If you are just switching guests the $100 cancellation fee is not charged to the person being removed from the reservation.
First, send us an email (we have to have it in writing) letting us know you need to cancel your reservation.
If you purchased the travel insurance and have to cancel you will be refunded the amount according to the travel insurance guidelines once you submit your claim, but you are still responsible for the $100 per person cancellation fee.
If you did not purchase the travel insurance, you may still be responsible for additional fees above and beyond the $100 per person cancellation fee which could possibly include the full amount of the room reservation.
We (Yellow Umbrella Events) do not track wedding RSVP’s. We only manage the room reservations for the couple. Guest’s need to contact the wedding couple directly to RSVP.
No, not necessarily. This will depend on a few factors like the type of room category each person books since each room category could be in different areas of the resort and how full the resort is at the time of the event.
When you make your reservation you can send the request to us in the “Additional Information” section at the bottom of the reservation form and we will pass it along to the resort. They will do whatever they can to honor your request but it is not guaranteed.
No. Mexico has the same electrical outlets as we do in the U.S.
If you are ready to book your stay, please click “MAKE YOUR RESERVATION NOW” below and fill out the form. Once we receive your information we will make your reservation. When your card is processed, we will send you an e-mail with your invoice and booking information. Please check both the invoice and personal information on the reservation to confirm that everything is correct. If you have any questions, don’t hesitate to contact us!
Amenities
With Unlimited-Luxury®, everything is included with your stay – from best-in-class service, gourmet restaurants, and top-shelf drinks to endless day and nighttime activities. Secrets Akumal provides the ultimate backdrop for unparalleled pampering, romantic rendezvous and lasting memories.
- Luxury rooms & suites
- 24-hour room service
- Unlimited dining
- Unlimited drinks
- Pool and beach wait service
- Best-in-Class service
- Endless Entertainment
- Global responsibility
FITNESS
Take your fitness to the next level above sea level.
- Treadmills
- Free weights
- Exercise bicycles
- Rowing machine
- Elliptical machines
- Aqua spin and aerobics
- Beach Yoga
- Fitness accessories (e.g., yoga mats, exercise balls)
SPA BY PEVONIA
- Over 18,000 sq. ft. of pure indulgence
- Refreshment bar with fruits and beverages
- Swirling hydrotherapy circuit, sauna, steam room and bracing showers
- Full-service salon with revitalizing skin and hair treatments, manicures and pedicures
- Indoor or outdoor singles or couples massages
- All-natural products from the world-renowned, Pevonia
RECREATION
There’s no better place to enjoy some “us” time.
- Snorkeling with sea turtles
- Bike tours (available only Monday, Wednesday & Friday)
- Tennis
- Archery
- CrossFit
- Kayak Tours
- Classes: cocktail, dance and Spanish
- Non-motorized water sports
- Scuba diving tour and deep-sea fishing*
ENTERTAINMENT
Sunup or sundown, there’s always something happening.
- Live musical performances
- Theme nights and beach parties
- Spectacular shows
- Weekly manager’s cocktail party
- Meet the Chefs (tour and tasting)
- Beach and pool volleyball
GOLF
Guests of Secrets Akumal Riviera Maya receive discounted green fees at the Gran Coyote Golf Riviera Maya, El Camaleón Mayakoba Golf Course and Bahia Principe.*
Request a Tee Time ›
*Additional fees apply. Ask your concierge for details.
Request a Tee Time ›
*Additional fees apply. Ask your concierge for details.
TOURS & EXCURSIONS
The Riviera Maya area offers plenty of full and half-day tours and excursions to discover the wonders of the Caribbean sea and rich culture of the region and authentically connect with Mayan history.
Explore Now ›
Explore Now ›
Dining & Bars
Featured Restaurants
From seasonally-inspired menus to authentic regional favorites, there is a culinary experience for every palate. Dine at nine of the best restaurants in the Riviera Maya, without even having to leave the resort. Each is uniquely decorated to pair with the specialized menu and offers a distinctive ambiance certain to seduce with ocean breezes, intimate settings or elegant dining. Sip your favorite cocktail or our signature drinks at seven bars while lounging poolside or relaxing on the beach. And you can share a private moment together, ordering room service directly to your luxury suite.
BAREFOOT GRILL
Light lunch in casual and relaxed outdoor setting.
- Dress Code: Casual
- Lunch: 12:00 p.m. – 4:00 p.m.
- Bar: 10:00 a.m. – 6:00 p.m.
EL PATIO
Authentic Mexican, à la carte cuisine in traditional old-world ambiance.
- Dress Code: Casual Elegance
- Hours: 6:00 p.m. – 10:30 p.m.
OCEANA
Seafood served in open-air, quiet and romantic seaside setting.
- Dress Code: Casual
- Hours: 6:00 p.m. – 10:30 p.m.
BORDEAUX
À la carte French fare in a romantic, elegant and Moulin Rouge-inspired atmosphere.
- Dress Code: Casual Elegance
- Hours: 6:00 p.m. – 10:30 p.m.
HIMITSU
Asian fusion à la carte specialties with sushi bar and Teppanyaki tables.
- Dress Code: Casual Elegance
- Hours: 6:00 p.m. – 10:30 p.m.
- Reservation required for Hibachi/Teppanyaki table
PORTOFINO
Authentically Italian in both à la carte cuisine and Tuscan decor.
- Dress Code: Casual Elegance
- Hours: 6:00 p.m. – 10:30 p.m.
COCO CAFE
Offers morning coffee to late night bites in casual atmosphere.
- Dress Code: Casual
- Open 24 Hours
MARKET CAFE
Farmers market-like atmosphere with displays of gourmet cuisine.
- Dress Code: Casual
- Hours: Breakfast: 7:30 a.m. – 11:30 a.m. | Lunch: 12:30 p.m. – 3:00 p.m.
SEASIDE GRILL
À la carte grilled fare served poolside.
- Dress Code: Casual (Casual Elegance required for dinner)
- Hours: Lunch: 11:30 a.m. – 5:00 p.m. | Dinner: 6:30 p.m. – 10:30 p.m.
- Breakfast served 8:00 a.m. – 10:00 a.m. for Preferred Club guests only
SIP, SAVOR, & SEE DINING EXPERIENCE
Interested in a night out or want to visit another of our resorts? As part of the privileges of Unlimited-Luxury, we offer the option to Sip, Savor & See. With this program, enjoy a complimentary dinner, drinks and live entertainment at one of our nearby, participating resorts from 6 p.m. to 1 a.m. Just visit your concierge by 3 p.m. to arrange the evening’s details.
ROMANTIC DINING EXPERIENCE
Add that extra element of romance when you’re on your honeymoon, celebrating your wedding anniversary or wanting to share a very special dinner. Guests purchasing this upgrade enjoy a spectacular private dinner for two and delicious menu served exclusively at one of our appointed spots at the resort. Just reserve this special dinner in advance with our concierge.
Featured Bars
BARRACUDA
Pool & beach bar offering signature cocktails.
- Dress Code: Beach Casual
- Hours: 10:00 a.m. – 5:00 p.m.
HALFTIME BAR
Poolside sports bar.
- Dress Code: Daytime Casual
- Hours: 12:00 p.m. – 1:00 a.m.
DESIRES
Contemporary music lounge with DJ, dance floor and outdoor fire pit.
- Dress Code: Casual
- Hours: 10:30 p.m. – 1:00 a.m.
RENDEZVOUS
Lobby bar featuring chic décor, panoramic views and custom cocktails.
- Dress Code: Daytime Casual
- Hours: 10:00 a.m. – 12:00 a.m.
SUGAR REEF
Poolside setting to savor tropical cocktails.
- Dress Code: Beach Casual
- Hours: 8:00 a.m. – 11:00 p.m.
MANATEES
Swim-up, in-pool bar serving refreshing cocktails.
- Dress Code: Beach Casual
- Hours: Café: 10:00 a.m. – 6:00 p.m.
SHOWTIME
Sip your favorite cocktail while enjoying nightly entertainment in the theater.
- Dress Code: Casual
- Main show with beverage service
Resort Information
Resort Address
Carretera Federal 307 Km 254 + 600 Akumal, 77760 Quintana Roo, Mexico
Check-in Policy
Check In: 3:00 PM
Check Out: 12:00 PM
Hotel requires a credit/debit card authorization upon check-in for incidentals; this will place a hold on your funds