Yellow Umbrella Events was founded in 2011 by Cheryl Bailey, a Texas-based event planner who fell in love with destination weddings — and specifically with Hotel Xcaret — and built a business around doing one thing exceptionally well.
Today we are the #1 seller of Hotel Xcaret weddings of any travel team in the world, with 450+ couples who have celebrated there through us. We also plan destination weddings and group events at top resorts across Cancun, Playa del Carmen, and Cabo — including Impression Isla Mujeres, Hard Rock Los Cabos, UNICO 20°87°, and others.
We are not a traditional travel agency. We specialize entirely in group room block management for destination weddings and events — and that singular focus is what makes us genuinely different from every other option out there.
We’re based in Texas and serve couples across the U.S., and we couldn’t be more proud of what this team has built.
Group travel – especially destination weddings – comes with higher stakes. More people. More opinions. More money involved.
Our role isn’t to sell a resort. It’s to help clients understand their options, avoid common pitfalls, and choose what truly fits their group. Sometimes that means confirming you’re on the right track. Sometimes it means telling you something you didn’t expect – but still needed to hear.
We believe great planning starts with great decisions. That means:
We specialize in exactly one thing — room block management for destination weddings and group events in Mexico. Not European tours. Not individual travel. This is all we do, all day, every day.
We have a dedicated resort contact at Hotel Xcaret that no other agency in the world has — because of our volume, the resort assigned a team member exclusively to us.
We know what the resort won’t tell you — from upcoming renovations they’d rather couples not know about, to room categories that consistently disappoint, to contract clauses that catch people off guard. We share all of it upfront.
We cost you nothing extra — our services are completely free to you. You pay the exact same room rates you’d pay booking directly with the resort.
We work best with couples and clients who value thoughtful guidance, clear communication, and realistic expectations – and who want a partner they can trust throughout the process.
Most couples who don’t work with us go through the same experience: they contact the resort directly, get slow or incomplete responses, sign a contract they don’t fully understand, and then become the de facto travel agent for every one of their guests — answering questions about passports, room categories, payment deadlines, and airport transfers about a place they may never have visited.
By the time they’re overwhelmed and looking for help, it’s usually too late. Once a couple has signed a room block contract directly with the resort, we can’t step in — they’re locked in, and breaking the contract would cost tens of thousands of dollars.
That’s why the most important thing we tell every couple is this: call us before you call the resort. It costs you nothing, takes less than an hour, and can save you thousands of dollars and months of stress.
Our process is simple — and it starts with a free call.
Step 1: We learn about your vision. Tell us your guest count, budget range, preferred travel dates, and what matters most to you and your group. We’ll ask questions most couples haven’t thought to answer yet — because we’ve done this enough to know what matters down the road.
Step 2: We recommend your best resort options. Based on what we know about you, we’ll walk you through the 2–3 resorts that are the most realistic fit — with honest assessments of what each one actually costs, how the wedding departments operate, and what your guests’ experience will look like.
Step 3: We handle everything from there. Once you choose your resort, we take over. We secure your wedding date, manage your room block contract, set up your custom guest booking website, handle every reservation and payment reminder, and stay with you until the last guest checks in.
Because we offer expert guidance, comprehensive travel management, and responsive support. Couples who choose to work directly with a resort often flounder – because they are forced to make every decision themselves. If this is your first time planning a destination wedding, you are making those decisions in a total vacuum.
But this is what we do, day in and day out. We’re able to quickly identify your best options based on your unique needs, group size, and vision. Then, we work our connections to secure it all for you (what would take you months of back and forth can take us just days). Simply put: Resorts won’t walk you through the process – but we will.
We are destination wedding travel planners – meaning we will manage all the travel related components of your destination wedding. This includes helping you decide on the perfect resort, securing your wedding package, managing your guest room block, assisting with resort communication, and more.
You may still wish to have the support of a “traditional” wedding planner – they will help you with the wedding day side of things, like choosing vendors and picking out flowers and linens. Resorts offer on-site wedding coordinators, or you can choose a local wedding planner for more in-depth assistance (we know the best and are happy to give you an intro!).
We’d strongly recommend calling us first. It’s completely free and takes less than an hour. Once you’ve signed a room block contract directly with the resort, we can no longer step in to help — and the cost to break that contract and start over with us would be prohibitive. Calling us first costs you nothing and gives you the information you need to make a confident decision, whether you ultimately work with us or not.
