Corporate clients and business owners that host annual meetings in the U.S. often don’t even consider hosting their meetings and events in Mexico – and we think that’s a shame. Because not only is Mexico a fantastic location for an annual meeting for so many reasons, a three-night event at an upscale all-inclusive resort can often cost about the same or less than a traditional two-day meeting in most major U.S. cities.
Today we’re going to break down the costs for you of a three-night event in Mexico for you. For the purposes of this “quote,” we’re going to assume the following:
- You’ll have 100 team members in attendance
- All team members will stay in a room by themselves (single occupancy) for three nights
- Your event will include two days of meetings
The corporate event will be at UNICO 20°87° – a moderate price point upscale adult-only all-inclusive resort
Why UNICO 20°87° Riviera Maya Resort?
We love this great resort because it’s perfectly located in the Riviera Maya (between Cancun and Tulum), provides an upscale all-inclusive adult-only experience, has excellent food and quality liquors, and boasts the most perfect pools and hangout spaces. Plus, for corporate event groups booking a room block contract and hosting their event at the resort, UNICO 20°87° Riviera Maya offers complimentary meeting space and group meals and events with fully inclusive food and beverage. This fantastic perk alone can save you tens of thousands of dollars!
- Accommodation (Three Nights, Single Occupancy)
- Room Rates (based on a Sunday – Wednesday date in January 2025):
|
Room Type |
Single Rate (Per Night) |
Rooms Per Night |
Total Room Nights |
|
Alcoba Swim-up Pool King Bed |
$639 |
30 |
90 |
|
Alcoba Ocean View King Bed |
$583 |
30 |
90 |
|
Alto Ocean View King Bed |
$646 |
40 |
120 |
|
Total |
100 |
300 |
- Total Room Cost:
|
Room Type |
Total Cost |
|
Alcoba Swim-up Pool King Bed |
$639 x 90 = $57,510 |
|
Alcoba Ocean View King Bed |
$583 x 90 = $52,470 |
|
Alto Ocean View King Bed |
$646 x 120 = $77,520 |
- Final Accommodation Cost: $187,500
**Room rates shown here are not guaranteed to be the room rates for your event and are based on your actual dates of travel, room category, and more. These rates are an example and indicative of actual rates for a single occupancy room during a Sunday – Wednesday January 2025 travel window. Each group will need to be quoted individually.**
- Meeting Facilities – $0
- Ballroom, meeting, and private event space are included at no charge
- Food & Beverage – $0
- All meals, snacks, and drinks during your event are included at no charge
- All private group dinners are included at no extra charge
- Transportation
- Airfare: $442 per person x 100 employees = $44,200
- Ground Transportation: $67 per person x 100 employees = $6,700
Total Transportation Cost: $50,900
**Airfare shown here was based on a round-trip flight to/from Austin, Texas, and the Cancun airport, comparing coach seats on American Airlines and Southwest and taking the average of the two options. Flight pricing is not guaranteed, and each group must be quoted individually. **
- Audiovisual & Tech – Two Days
- Sound & Lighting Support: $5,000
- Staging & Stage Seating: $4,000
- Entertainment (DJ and/or M/C): $3,000
Total Audiovisual & Tech Cost: $12,000
- Event Branding & Employee Swag
Total Event Branding & Production Cost: We’ve not listed costs for this item since it should be equivalent to a U.S. event. Additionally, this can vary significantly depending on the level of event branding and gifting you choose.
Final Budget Summary
|
Category |
Total Cost |
|
Accommodation (Three Nights) |
$187,500 |
|
Meeting Space |
$0 |
|
Food & Beverage |
$0 |
|
Transportation |
$50,900 |
|
Audiovisual & Tech |
$12,000 |
|
Grand Total |
$250,400 |
How does all of this compare to a traditional two-day corporate event in a major US city with the following?
- 100 team members in attendance
- All team members will stay in a room by themselves (single occupancy) for two nights
- Your event will include two days of meetings
- Team members will have breakfast, lunch, and a group dinner provided for two days
- The event will be at a four or five-star hotel in Austin, Texas
An event of this nature would average between $220,000 and $360,000 in Austin, Texas – and that does not even include flights and group transportation!
Hosting your annual company meeting, conference, or incentive travel event for 100 people at a luxury all-inclusive resort in Mexico (UNICO 20°87° Riviera Maya) has the potential to save you as much as $110,000 or more!
Let’s review!
Why Host Your Next Corporate Event in Mexico at the UNICO 20°87° Resort?
✅ All-Inclusive Pricing – No extra charges for meals, drinks, or snacks
✅ Complimentary Meeting Space – No venue rental fees
✅ Private Group Dinner Events Included
✅ Luxury Accommodations & Resort Amenities
✅ + The Potential for Extraordinary Savings!
Our Final Thoughts
Hosting a three-night corporate event at UNICO 20°87° for 100 employees costs approximately $250K – significantly lower than a two-night event in most major U.S. cities. This provides a luxury, memorable experience for both employees and organizers, with all key event elements included in the resort package.
Don’t have 100 team members? Or are some of your team members sharing a room? Unlimited private events, no meeting room fees, and all event food and beverage are included as perks of your room block contract as long as you have a corporate or incentive room block contract of at least 10 rooms!
Contact the Yellow Umbrella Events team to start planning your next companywide event in Mexico. We’ll be happy to share some great options to make your corporate retreat a smashing success!
