Yellow Umbrella Events
Mexico Destination Wedding Planner - Yellow Umbrella Events

We specialize in destination weddings to Mexico, Jamaica, and Hawaii and hold multiple certifications in destination wedding and travel planning. Whether you need help deciding on a destination wedding venue or already know where you’re going to tie the knot, we’re happy to help!

 

We offer two types of Destination Wedding Planning for your convenience: No-Fee Destination Wedding Advisor and Total Destination Wedding Planning. Scroll down so you can learn more about them and decide which will best serve your needs.

No Fee – All Inclusive Destination Wedding Planner

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Yep, you read that right! We do not charge any fees for helping you choose a wedding venue and set up a room block at Mexico and/or Jamaica all inclusive Resort Property locations.

Couples Negril - An All Inclusive Resort

Couples Negril – An All Inclusive Resort

Did you know that 1 in 4 couples have a destination wedding? And 71% of those destination wedding couples used a destination wedding planner – so you’re in good company!

There are a ton of reasons that couples choose a destination wedding – they want to have an adventure, the location has a special meaning to the couple, it’s less expensive than a traditional at home location, or they simply want to reduce their guest count. Whatever your reason, we’d love to be your choice when planning your destination wedding.

 

Now you have questions, I’m sure! Let’s have a little Q&A –

 

Q.) Is the No Fee Planning Advisor service the right choice for us?

A.) If you’re likely going to choose an all inclusive resort location (like an all inclusive beach resort in Playa del Carmen, for example) and need help narrowing down the myriad of options available to you, then the answer is yes. If you’re looking for a non resort location, a private property, or other non inclusive location then you should consider our “Total Destination Planning” service.

To sum it up – Our no fee planning and room block service is offered for all inclusive resort properties in Mexico and Jamaica. Our Total Destination Wedding Planning service applies for all Hawaii weddings and all “off resort” properties in Mexico and Jamaica.

 

Q.) We think we might want a destination wedding but don’t know where to start. What do we do?

A.) Start by giving us a call at 512-902-2743. We’ll take some time to learn about you and what you want for your wedding. We’ll ask you all kinds of questions – preferred dates, number of anticipated guests, what types of locations you’re interested in, ceremony and reception details, and a lot more. We want to know as much about your wedding wants and desires as we can, so we can recommend the perfect location to you!

Love Mexico Specialist

Yellow Umbrella Events is a Love, Mexico Travel Specialist

 

Q.) Why don’t you charge for this? How do you make any money?

A.) We don’t charge any fees to help you plan your destination wedding because the hotel/resort actually pays us.

 

Q.) Doesn’t that make it cost more for us?

A.) No, actually, it doesn’t cost any more to use one of our planning advisors for your destination wedding. In fact, you’ll save a lot of time and frustration and yes, maybe even some cost, to work with a planning advisor.

You see, the resorts kind of love us wedding and travel advisors because they know that when we call, we’re for real. We’re not kicking tires. We’re not goofing around. We’re calling because we have actual clients that might actually stay in their resort, bring a bunch of their friends, host their wedding at their location, use local vendors, and more. So they set aside funds to pay us travel advisors for these legitimate clients.

You know what happens if you don’t use a travel advisor to book your destination wedding? You end up doing all of the work yourself, you don’t have your own personal advocate, you pray hard that it all works out, the resort pockets that fee as extra profit, and you pay the same amount you would have anyway – without all of the benefits you would have gotten if you had used a travel advisor. Sad for you and sad for us. 🙁

 

Q.) Will you be at the resort to handle all of our details on site during our wedding?

A.) That’s completely up to you!

Most of the all inclusive resort properties have an onsite “wedding coordinator” that they provide to you to help you make basic wedding choices.  Once we help you choose your venue location and set up the room block and travel details for you and your guests, the property will assign a coordinator to you. Since this process works for most of our clients we don’t normally attend all of the destination weddings that we help you book and set up room blocks for. But we can, if you’d like!

Once we’ve booked your wedding venue and you feel comfortable handling most of your wedding planning on your own from that point, but want a wedding planner to step in a couple of months (60 days) before the wedding day, we do have a reduced planning fee of $2750 plus our travel and on site lodging.

If you feel like you’ll want us to be your complete wedding planner and help you with ALL of your planning details, both leading up to your wedding day and on site, our full service destination wedding planning fee of $4500 plus lodging expenses applies.

 

Q.) What’s the process for booking our destination wedding?

Here’s how that works –

1.) You call or email us and we get started on all your details. This is the start of the discovery process.

2.) Once we have all of your info, we’ll do some research, contact some of the most resort locations for date availability, and come back to you with logical resort options, wedding details and pricing, room block pricing information, and more.

3.) Now you’ll choose your favorite resort and make a deposit to book your wedding venue and make a deposit on your room block.

5.) Once booked, the resort becomes your main contact for wedding related details and they will assign you an onsite wedding coordinator.

We will continue to be your main contact for all room bookings and travel and will be with you until after the wedding is complete. We will also contact each of your guests to help them book their room and travel details, so you don’t have to be the main contact for this. That makes a lot less work for you!

The on site wedding planner will contact you as your wedding date gets closer and will work with you to help you choose all the fun stuff – the flowers, the DJ, your photographer, the menu, and more. They’ll go through a discovery process with you as well, about all things wedding vendor related. From your answers they’ll put together a package for all of your requests – from the type of bouquet you want to carry down the aisle to how you want the tables and chairs set up at the reception.

 

Q.) Since the resort has an on site wedding planner, why would we use Yellow Umbrella Events as our on site event planner? What are the benefits?

All Inclusive Moon Palace Resort

All Inclusive Moon Palace Resort

A.) For some of our couples the resort’s on site wedding planner is sufficient to handle all of their needs. If you have pretty “standard” requests and your wedding is not overly extravagant you’re probably fine to work directly with the resort’s on site wedding planner. This works well for about 75% of our clients.

But if one of these sounds more like you –

  • You’re more particular (possibly a little type A)
  • You have specific requests that are important to you
  • You might want to bring some of your own vendors from the U.S.
  • You’re not choosing an All-Inclusive location in Mexico, Jamaica, or Hawaii.
  • You’re having more than 50 or so guests (20 or more total rooms)
  • You’re planning multiple events over a few day period (Indian weddings, for example)

Then you’d benefit greatly from having our staff as your on site destination wedding planner.

We can do things like be your main on site contact, work directly with the hotel staff to finalize and execute your event details so you don’t have to, ensure that your events and wedding day details are set up according to your specifications, build the timeline of the day’s activities for you and your guests and help this to run more smoothly, help with after wedding details, and more.

If you choose us as your full service destination wedding planner, we’re with you from the beginning of the process, every step of the way, and until after the wedding day.

Not sure which destination planning service is best for you? Please give us a call at 512-902-2743 and we can answer all of your planning questions.

Total Destination Wedding Planning

$4500 + Travel Expenses

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Destination weddings are an excellent option for most couples, but can often come with a lot more stress if you’re trying to have a destination wedding that doesn’t quite fit into the “standard package” offered by most resorts – or if you don’t want to have your destination wedding at a resort at all.

Hotel El Gonzo in Los Cabos

Hotel El Gonzo in Los Cabos

If your destination wedding fits any of the following –

  • Includes 100 or more guests
  • Has all the bells and whistles (lots of decor and design elements) of a traditional wedding
  • Involves vendors that you are bringing from the US
  • Is an Indian or South Asian wedding
  • More closely resembles a wedding you would have at home
  • Has multiple events over several days – Welcome Reception, Rehearsal Dinner, Mehndi, Gaye Holud Ceremony, Morning After Brunch, etc

Then our Total Destination Planning service is the choice for you.

You’re going to want and need us on site before your arrival, throughout your wedding events, and possibly after the wedding day, depending on the specific needs of your wedding.

What does that look like for you?

Moon Palace Resort Indian Wedding

Moon Palace Resort Indian Wedding, Photo Credit – Hong Photography

Our Total Destination Planning service looks very much like our The Whole Shebang service, where we’re with you from the very beginning steps of planning through the wrap up at the end of your wedding day, except that we’re planning in an International location.

It includes all of the same planning steps that we take for every wedding – venue discovery and selection, vendor planning, complete design and decor plan and execution, venue space planning and layouts, timelines, and on site event planning and vendor management.

We want you to have a truly relaxing destination wedding, as stress free as possible. Isn’t that one of the reasons you chose a destination wedding in the first place?!

Not sure which destination planning service is best for you? Please give us a call at 512-902-2743 and we can answer all of your planning questions.

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The Whole Shebang
The Fire Extinguisher
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