What Decor/Supplies Can I Bring to Hotel Xcaret Wedding

what to bring to hotel xcaret wedding by yellow umbrella events

We get this question so much that the resort has now given us a fairly comprehensive list of what is and what is not allowed to be brought by couples for their wedding & decor.

Allowed Items:

  • Wedding programs
  • Wedding favors (as long they are not in the not allowed list)
  • Unity Ceremony items (candles, laso, arras, veil, etc.)
  • Personalized items (as long they are not in the not allowed list)
  • Any stationery or signage
  • Table numbers
  • Pictures with frames
  • Cake Topper
  • Guest book
  • Bubbles
  • Polaroid cameras
  • Party Props
  • Welcome bags

NOT Allowed Items:

  • Anything that can fly away (confetti, balloons, wishing paper lanterns, artificial rose petals, smoke bombs, rice, etc. )
  • Anything that is flammable (fireworks, candles, sparklers, etc.)
  • Centerpieces
  • Charger Plates
  • Glassware
  • Cluttery
  • Any linens or clothes (napkins, table runners, aisle runners, tablecloths, sashes, etc.)
  • Anything that needs to connect to a power source
  • Bluetooth Speakers
  • Fake cakes
  • Fake flowers
  • LED lights and candles
  • Anything that requires assembly or installation
  • Perishable food items
  • Pool floats

Additionally, due to space and logistics your on site wedding coordinator will only be able to receive ONE SUITCASE (up to appx total 50 pound in size) with wedding items that will be used during the event (this does not include the welcome bags) accompanied by a checklist of the items that are being delivered.

Please note that any items that you bring and are placed by your on site wedding coordinator will be delivered to you at the end of the event and will be your responsibility to take them back home.

Additionally, we recommend assigning a point person amongst your guests to collect the items at the end of the night to be re packed in the suitcase.

gold striped gift bags filled with party favors on a table

What About Welcome Bags?

Welcome bags must be deliverd to your on site wedding coordinator fully assembled or may be brought (fully assembled) directly to the welcome party location, if you plan to distribute gift bags to guests personally.
You may also have these handed out to guests upon check in but there is an $8 fee per bag.
Truly, it’s so much easier to pass these out (or have them on a table for guests to grab) at the welcome cocktail party!
I hope this helps clear up a lot of confusion on what can and can not be brought from home for your wedding at one of the Hotel Xcaret resorts!