Welcome to Yellow Umbrella Events’ Hotel Xcaret ARTE Wedding Guide. Hotel Xcaret ARTE is a modified adults only resort concept that allows guests starting at 16 years old and above. It’s the second of three resorts owned by the Hotel Xcaret brand (Grupo Xcaret) and it’s just as remarkable and stunning at Hotel Xcaret Arte, with beautifully unique event spaces for weddings and social events.
Hotel Xcaret ARTE is focused on the love of art in all forms – paint, print, sculpture, pottery, music, dance, and more – and showcases this well throughout the resort.
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You can start by giving us a call at #512-955-1320 or email us here and we’ll get you started. We’ll help you determine some date options that might work best for you, help you narrow down your ceremony and reception options, and talk you through the wedding package details. Once we have all these details, we’ll connect with the property to confirm date options. If they have your date available, the resort will hold your date and venue locations while our team sets up the required room block for you and your guests
At least 80% of the total number of your wedding guests are required to stay at ARTE for a minimum of 3 nights. All guests that are not staying on site at the resort must pay a fee of $90 per person (please note this is the current fee and could change at any time). This fee allows the off-site guest to enter the property up to 60 minutes before the ceremony time and they must leave at the end of the reception.
That’s something we can totally help you with! A typical wedding room block consists of at least 11 or more rooms for a total of 3 or more nights. Once the resort confirms your wedding date, we will walk you through the room block contracting process from there. Hotel Xcaret Arte requires a room block contract to be able to have your wedding at the resort since they frequently sell out and your guests may be left with no option to stay on site for your wedding. A contracted room block may normally include some concessions as well, like a free 1-hour welcome cocktail party for all guests with rooms booked within your room block. Since concessions change frequently it’s best to simply ask us what the latest concessions are at the time of the room block request.
Yes, every wedding at Hotel Xcaret Arte begins with the base of a complimentary ceremony space and you can add any details you would like to this. However, one event (cocktail hour or reception) must be added to your wedding day to be able to receive the complimentary ceremony space
No, the resort does not have elopement packages currently.
The resort tries to host no more than one full wedding event a day but there may be other events happening at the resort during your wedding day – a birthday party, a corporate event, etc. The size of the resort allows them to be able to host more than 1 event on the same day without them interfering with each other.
Yes! Hotel Xcaret Arte resort is a very same sex friendly environment and welcomes all weddings.
There is no specific time in advance that you must book your wedding, but Hotel Xcaret Arte is a very popular resort that books up quickly, so we would recommend trying to reserve your wedding date at least a year in advance, if possible, to give you the most flexibility on dates, especially if you’d like a weekend date. Though you may have a specific date in mind we often advise our couples to be open to a particular month or season, since wedding dates are typically limited. If you’re more flexible on weekday dates and time frames, you’ll have more options for reserving a wedding closer to your preferred travel month.
You’ll also want to consider that your guests will need plenty of time to request time off from work, make travel arrangements, and pay for their rooms. Due to this we find that reserving a wedding at least 9 months in advance works out the best for guests.
Hotel Xcaret Arte has in house vendors for all the elements of your wedding – vendors for photography, videography, hair & make up, florals, and any décor that you might want to add. You are welcome to use their in-house vendors for all your wedding services.
You are welcome to bring in your own vendors from outside the resort, both from the local area and internationally, for a fee per vendor. Photographers and videographers are $580 per vendor and all DJ/Audiovisual and floral and décor vendors are $870 per service. For example, if you hire a local photographer from the area you would pay an “outside vendor” fee to Hotel Xcaret ARTE of $580. If you ALSO hire an outside vendor as your decorator, there would be an additional outside vendor fee of $870.
If you would like to use outside vendors for your Hotel Xcaret ARTE wedding, we recommend working with vendors that include a number of related services, so that your outside vendor fee is reduced. For example, we’d recommend you choose a vendor that offers both photography and videography or a decorator that includes flowers, linens, and lighting. That way you pay less in outside vendor fees.
Of course, if you choose your vendors from the in-house vendor list at Hotel Xcaret ARTE, there will be no additional fees to use their services, other than the cost of the actual services rendered.
There is one excellent exception to this outside vendor situation. If you bring a vendor with you, like a photographer or hair and make-up artist, for example, and they stay at the resort in your room block for 3 or more nights, there is no outside vendor fee, since they are then considered a guest of your wedding. This is a perfect solution for those couples that want to bring their own photography and videography team with them from their hometown.
Yes. By paying a Day-Pass fee of $100, each hair and makeup artist will have access to the facilities and services of Hotel Xcaret. However, ARTE has 3 in-house vendor options for hair and make-up – the in house salon, Styling Trio, and Sara Tamargo Make Up and Hair. Each of these 3 options do not have an outside vendor fee
Yes, there is a bridal suite available in the Muluk Spa (next to the salon). This rents for $1,500 for up to 4 hours (pricing is subject to change/increase) and includes a space large enough for about 9 people, with hair and make-up stations, a bench seat in the middle of the room, a large stand up 3-sided mirror, a private restroom, and direct access to the salon and spa, where you can access the showers and additional restrooms. This space can be used for the ladies or the guys, technically, but is more logically suited to the ladies getting ready.
Instead of the spa suite, most of our couples reserve a Junior Suite for at least 3 nights, that is 1,356 square feet, and includes the full normal resort suite room, connected to a large living area, complete with a sofa seating area and TV, dining table, kitchenette and bar area, a double patio, and a separate guest bathroom. The additional cost (over that of a lower category room) ends up being about the same as the cost of the Bridal Suite rental but gives you your own private suite where you can entertain guests for 3 nights/4 days. Our couples normally rent this option for at least the 3 nights either at the start of their stay or overlapping the wedding day (1 day prior, the day of the wedding, and 1 day after.)
Yes, and it’s amazing and has extraordinary views! There is nothing like the Capilla de Todos Los Angeles for your Catholic ceremony. This chapel is shared with (and is directly in the middle of) Hotel Xcaret Mexico and Hotel Xcaret Arte.
Hotel Xcaret ARTE offers a discounted room rate of 20% off for those that have already booked their wedding at the resort. This will give you a chance to meet with the wedding department staff and tour the ceremony and reception venue locations – and enjoy all the resort has to offer, of course! They do not, however, offer a discounted rate to those that are still simply considering the resort. You must have a booked wedding date to enjoy the wedding visit discount. You’ll need to book this trip through the wedding department to be able to take advantage of this discounted rate. If you would like to have your catering and cake tasting during your visit, you’ll want to schedule this 7 months or less prior to your wedding.
Adult guests that choose to stay at Hotel Xcaret Mexico may access ARTE for the wedding day only, arriving 30 minutes prior to the ceremony, and must depart at the end of the reception event. No children under the age of 16 are allowed at ARTE resort, even for a wedding. However, there are 3 event spaces that are shared with the connecting resort, Hotel Xcaret Mexico, where children may attend the ceremony only. Please check out the details further down on this page (under the “Ceremony & Reception Venue Details and Descriptions” heading) regarding the 3 shared event spaces – Palmeras Beach, Todos Los Angeles Catholic Chapel, and Explanada Piramide Xpiral .
Unfortunately, this is not likely since most guests at Hotel Xcaret Mexico will not have access to ARTE. The only guests that would have reciprocal privileges at ARTE would be adult guests (ages 16 years and up) that are staying in the Junior Suite or Presidential Suite category rooms at Hotel Xcaret Mexico. These are the only room categories that have reciprocal privileges at ARTE. No other Hotel Xcaret Mexico guests are allowed to go to ARTE at any time during their stay.
All in all, it’s not ideal for guests to stay at Hotel Xcaret Mexico when the rest of the group is at ARTE since they will miss out on all the hang out time, dinners together, pool time, night club time, etc. that guests staying with you at ARTE will have. We understand that sometimes there are guests that must travel with their children, and when this is the case, staying at the connecting resort, HX Mexico, will at least allow the adult guests to attend your wedding day event.
Unfortunately, no, the resort does not offer day passes for Hotel Xcaret Mexico guests currently. The only passes that are allowed are wedding day passes and they allow access only on the wedding day, 60 minutes prior to the ceremony and the guest must depart the resort at the end of the wedding reception.
If a child/children must be present at your wedding and your group is staying at ARTE, you may consider hosting your ceremony at some combination of the 3 shared ceremony spaces (more info about these spaces can be found below, under the heading “Ceremony & Reception Venue Details and Descriptions”. For example, you can have the following:
Please keep in mind that if there is a weather situation that causes your wedding to move indoors that children under 16 would not be able to be accommodated for your event, so you’ll want to consider this since 2 of the ceremony options are outdoor venues. This is a very important consideration if you absolutely must include a child/children in your wedding but are staying with your wedding group at Hotel Xcaret ARTE.
All outside events and sound must end by no later than 11pm. Indoor events may continue for as many hours as you would like.
No, due to the design of the resort it is not possible to use golf carts for the transportation of the guests.
Though you may have a specific date in mind we often advise our couples to be open to a particular month, season, or day of the week, since dates are typically so limited. Requesting dates one year or less away will likely return with few if any open date options. Hotel Xcaret Arte is truly that popular!
Yes, you can have a rehearsal time the day before your wedding ceremony if you request it. Due to availability, your actual ceremony site may not be available, though, which means you may have to practice in another location. You or your wedding planner will need to be in charge of the running of the rehearsal since the wedding staff does not include this.
This depends on if you will have a legal or symbolic ceremony. Legal ceremonies will need to arrive and be on-site 3 – 4 business days (Saturday & Sunday doesn’t count) before your wedding. Symbolic ceremonies have more flexibility and we normally recommend an arrival time of at least 2 days in advance so you can take care of any last-minute details and complete your final wedding walk-through, and still have a little time to relax and enjoy some downtime before the wedding day.
Yes, you will meet in person with your assigned Hotel Xcaret ARTE wedding coordinator 1 – 2 days before your wedding (depending on your arrival date) to review all your wedding details. You may add any additional last-minute services at that time as well, but please note that any services that are added last minute are subject to availability.
Yes, there are so many fantastic first look photo locations at this resort! Your photographer will suggest a location for you based on your esthetic, timing, and location of your wedding day events.
Ecumenical Chapel – The Ecumenical Chapel is a non-denominational outdoor covered chapel that overlooks the ocean. It’s in the furthest most corner of the resort, making it the most private outdoor venue at the property to host your wedding ceremony.
Garden Ecumenical – the Garden Ecumenical is a grassy space directly connected to the Ecumenical Chapel. This space is most suited for cocktail parties, but you could also host a small dinner gathering here. Please note that it’s not large enough for a dance floor plus dinner seating.
Palmeras Beach –
Palmeras Beach is the beach ceremony location that is shared by both the ARTE and Hotel Xcaret Mexico resorts. It’s set back from the beach amid a row of palm trees and is one of our favorite beach ceremony locations in the entire Riviera Maya.
*Special note *– If your wedding is at Hotel Xcaret ARTE (16 years and up) and you must have a child (or children) in attendance at your ceremony this is one of the 3 ceremony site options where children at the connecting resort (Hotel Xcaret Mexico) could be present. Children of all ages may attend your Palmeras Beach ceremony, but they still would NOT have access to ARTE, so children under 16 years of age will not be able to attend the cocktail hour or reception events at ARTE. Please keep in mind that if there is a weather situation that causes your wedding to move indoors that children under 16 would not be able to be accommodated for your ceremony.
Artists Balcony (Mirador Artistas) – This event space is located next to the Artistas building on level 2 of the resort, is on sand, is elevated above the natural beach area, and has a great view of the ocean. This petite space is ideally suited to wedding ceremonies and cocktail parties of 30 guests or less. Even though the ceremony space is on sand, it’s immediately connected to a hard surface area where the cocktail hour is held, so you have the best of both worlds – a “beach” wedding but with a hard surface cocktail hour area, so it’s easy for guests to walk on. The cocktail hour space also overlooks the resort’s river below and is a great spot for photos. One additional perk – the cocktail hour area has a permanent seating group and built in tiki bar, so you don’t need to pay extra to rent these items!
Playon Pyramide – This beautiful space is ideal for the couple that does not want to get married on the sand since it’s on a stone surface. Playon Pyramide also has a great view of the river and of the Pyramide building. It’s large enough that you could host everything from your ceremony to your dinner reception in the same space, so your guests don’t have to walk from venue to venue throughout the resort, but intimate enough (due to the great thick foliage and palm trees in this space) that it doesn’t feel too large. The ambient lighting around the area and in the trees at night makes this space feel very romantic.
Caracol – This is such a unique space with a one-of-a-kind backdrop and there is nothing like it in all the Riviera Maya! The Caracol (meaning snail) event site has the tall artistic water sculpture of a shell in the center of the greenspace, diarectly in front of the Paz (spa) building. You will walk into this ceremony site from a beautiful staircase and down the aisle flanked by the lush lawn greenery. It’s truly a unique and peaceful space.
Playon Musica – This event space is typically used for larger events of over 450 guests, so if you have a big guest count, this may be the venue for you. Playon Musica is an outdoor wide open area that has a pool and pool bar area, great view of the river, a beautiful green lawn space in front of the main amphitheater, and you can even add on usage of the amphitheater stage (with extra fee), depending on the activities you have planned.
De Todos Los Angeles Chapel – Catholic Chapel – Catholic Chapel – The Catholic Chapel is located in the very center of both the Hotel Xcaret Mexico and Hotel Xcaret Arte resorts and is a shared venue between both resorts. It is a consecrated chapel and is only available for Catholic weddings.
*Special note about this venue option – If your wedding is at Hotel Xcaret ARTE (16 years and up) and you must have a child (or children) in attendance at your ceremony this is one of the 3 ceremony site options where children at the connecting resort (Hotel Xcaret Mexico) could be present. Children of all ages may attend your De Todos Los Angeles Chapel ceremony, but they still would NOT have access to ARTE, so children under 16 years of age would not be able to attend the cocktail hour or reception events at ARTE.
Explanada Xpiral – (formerly called Explanda Xerro) – This ceremony space is located at the base of the Pyramide building, is on a hard stone surface, is very lush and tropical feeling, since it’s surrounded by jungle on 2 sides, and is situated in the center point of the two resorts – Hotel Xcaret ARTE and Hotel Xcaret Mexico. The unique and beautiful ceremony backdrop of the Pyramide and chapel make this space a favorite! One thing that we love about this venue is that it is the best ceremony venue for having a long aisle. Due to the narrower middle point of the area, it’s ideal for this long aisle look if you want to show off a long train!
*Special note about this venue option – If your wedding is at Hotel Xcaret ARTE (16 years and up) and you must have a child (or children) in attendance at your ceremony this is one of the 3 ceremony site options where children at the connecting resort (Hotel Xcaret Mexico) could be present. Children of all ages may attend your Explanada Xerro ceremony, but they still would NOT have access to ARTE, so children under 16 years of age would not be able to attend the cocktail hour or reception events at ARTE.
Frida Ballroom – Frida Ballroom is the smaller of the resorts’ two indoor ballroom venues and is perfect for weddings. Sections of the walls are made of natural wood materials, which photograph beautifully, and the ceilings are not nearly as high as some ballrooms, making the space appropriately intimate for a wedding reception.
A great benefit of choosing a ballroom space for your reception is that you don’t have a specific end time that you must adhere to, like the outdoor venues, where sound (and your event) must end by 11pm. With a ballroom space you can party til 1 am (or even later), if you’d like!
Diego Ballroom – Diego Ballroom is the larger of the 2 indoor ballroom options, making it well suited for very large guest counts, but it can be divided into smaller spaces to accommodate smaller guest counts as well, with the addition of air walls. The most magical thing about the Diego Ballroom is the abundant large basket like ceiling fixtures and natural wood arch elements. It really turns the space into a wow moment when guests walk in the doors.
A great benefit of choosing a ballroom space for your reception is that you don’t have a specific end time that you have to adhere to, like the outdoor venues, where sound (and your event) must end by 11pm. With a ballroom space you can party til 1 am (or even later), if you’d like!
*Insider Tip – The Diego Ballroom includes retractable screens that can be used for projecting wedding slide shows and even videos.